Eclipse Technology Document Imaging Services leverage the features of its powerful and widely deployed flagship product known as SnapSearch to handle all of your document imaging and records management needs. We install the software (Imaging Client, Database Server and Search Engine), upload the data and files, perform the conversions and then train your staff to come up to speed on how to efficiently use the system. Your staff will be up and scanning files in no time at all.
Our imaging service software provides high speed scanning, OCR, indexing, internet searching and routing. It also provides coding of metadata(including date, Name, document type, author etc..) SnapSearch imaging provides the ability to backup mission critical paper and electronic documents and records on a digital medium, such as CD, DVD, Online and COLD output and searchable by its powerful and distributed search engine. Paper records are pretty much at the mercy of mother nature. They can be easily compromised by events beyond our control. This is why SnapSearch document imaging includes several features that guard against any loss of data in the event of any disaster. Digital backup solutions offer several pluses over paper records, including but not limited to:
.Elimination of Physical Storage Overhead.
.Clerk filling error suppression.
.Eliminates time-consumming retrievals.
.Eliminates misfilling errors,No more lost documents.
.Easy access to records round the clock and around the world.
.Security is paramount.
Other Benefits Include:
High-speed scanning using multiple scanners simultaneously.
High-speed OCR with multiple PC's OCR'ing simultaneously, in parallel. Your can easily configure different workflows and scanning options for different clients. One client may want TIFF images, another PDF, another OCR and TIFF images, another to have index fields assigned to documents, etc.Each of your capture operators can be assigned a personal list of clients and databases, and choose from this list before scanning or indexing.
Distributed workflow allows scanning to be done in one location, and indexing to be done in another location. Or, you key in index fields while scanning.You can have multiple indexing clerks simultaneously adding metadata fields (e.g.,document type,date,customer number) to documents for a given client.
When assigning metadata (index) fields to newly scanned documents, the data-entry lookup function allows you to enter, for instance, a customer number and use the Lookup button to fill in name and address, and other information.
The Lookup function searches the SnapSearch database, and uses the latest record found. Password security insures only authorized personnel make changes to capture options.No per-page scanning fees. You keep your hard-earned revenue.You can distribute a royalty-free copy of the search engine to your clients.